The Board: consists of 7 members that serve a two-year term and plays a decisive part in the creation, coordination and carrying out of the project. The members of the board for 2010 - 2012 are as follows:

• Anna Achiola – President
• Dimitris Handjiaras – Vice President
• Dimitris Spanos - General Secretary
• Andreas Kaklios - Deputy Secretary
• Souzana Ioakimidou – Cashier
• Costas Androulakis - Assistant Cashier
• Pothiti Loi – Consultant

Advisory Committee: in March 2009 an advisory committee was formally established to provide scholarly and scientific support for the medieval festival. It consists of the following 7 representatives of carriers:

• Anna Achiola (Event planner & organizer, President of the Medieval Rose association) – creative director of the festival
• Katerina Della (Architect, Chief of the Restoration of Ancient Monuments Department – Early Modern Monuments and Technical Projects Service of the Dodecanese Prefecture ) – Technical Advisor
• Manolis Makris (Jurist, President of the House of Letters and Fine Arts of Dodecanese) – Advisor on matters regarding folklore art & traditions
• Pothiti Loi (Tutor, executive on cultural affairs of Primary Education of Dodecanese) – Consultant on school approach and training issues
• Αnastasios Chatzigiammis (Tourist agent, Secretary of the Tourist Agents Union -) Consultant of touristic promotion
• Eleni Papavasiliou – General Manager of the Archaeology Departments of Dodecanese (4th Ephorate of Byzantine Antiquities) – Historic consultant
• Representative of the Cultural Organization of the Municipality of Rhodes